Abstract Submission Guidelines

General Information

Submission language: English
Presentation language: English
Eligibility: Submitters must create a congress account and register for the congress before being able to submit a contribution (account creation and registration required). On-site attendance is mandatory for symposium and abstract submitters.
Contributions must be submitted online. Submissions by email will not be accepted.
All submissions must be written in English and in final form and ready for publication in the online abstract book. Your submission will NOT be reviewed for typos or other errors.
Check your work carefully, as no changes will be allowed after the submission deadline.
All communications will be sent to the email address used to submit the abstract or symposia. Your abstract is not successfully submitted until you receive a confirmation email after clicking the final submit button. If you do not receive a confirmation email, please check your spam mailbox or contact the Congress and Exhibition Office.
The length of your on-site presentation depends on the type of submission. Standard symposia length is 90 minutes and typically includes 4–5 speakers. Oral presentations will have 10 minutes for the talk, followed by 3 minutes for questions and discussion.
Posters will be presented within 5 minutes with an additional 3 minutes of discussion during the Poster Session.

Submission periods:

Symposia: July 2025 – 30 October 2025
Poster & Oral Presentations: July 2025 – 20 January 2026

Reviewing periods:

Symposia: 5 November 2025 – 20 November 2025
Poster & Oral Presentations: 26 January 2026 – 16 February 2026

Submit your abstract online

Symposium Submission

Required information:

Symposium title (max. 250 characters)
Chairperson details (submitter is automatically the chairperson)
Co-Chairperson details (optional)
Topics: Select one mandatory and one optional topic
Symposium Abstract: max. 800 words, MUST include the proposed presentations titles for all speakers
Speakers: up to 5 speakers (minimum 4 required), each with full contact details
Presentation title (max. 250 characters) per speaker (proposed/preliminary) MUST be included in the symposium abstract text

Please consider the following guidelines:

Middle name or initials should be entered in the First Name field.
Do not enter names in all capital or all lowercase letters.
Do not enter abstract or presentation titles in all capital or all lowercase letters.
The listing of multiple affiliations/institutions for a single author is not possible. Please choose the current main affiliation/institutions.
In case symposia are not complete with 5 presentations, individual oral presentations can be allocated to a symposium which matches with the topic
Figures and graphics will not be accepted.
All characters < and > must be enclosed by blanks e.g. p < 0.005 not p<0.005
Abstracts must be new and must not have been previously presented.
The person making the submission is wholly responsible for the accuracy of the information. The information will be published as submitted. Please use your university address, not your personal one.

Additional requirements:

Conflict of Interest Declaration
AI Processing Consent (agreement to AI-assisted review) must be accepted
General Conditions & Privacy Policy must be accepted

Steps to complete a symposium submission

CLICK HERE TO DOWNLOAD INSTRUCTIONS WITH SCREENSHOTS (PDF)

Step 1: Log in using the same email address and password you used to create your congress account. Click the “Login” button.

Step 2: At the top of the homepage, you’ll see several tabs:

Guidelines – General submission rules
Abstracts – Submit your abstract
Profile – Update your contact details
FAQ – Frequently asked questions

Step 3: Click on the “Abstracts” tab to begin. Then click the green “plus” icon to choose your submission type.

Step 4: Select “Symposium” as the presentation type and click “Save & Proceed” at the bottom of the page.

Step 5: As the submitter, you will automatically be listed as the chairperson. Note: You may not submit a symposium on behalf of someone else. The order of chairpersons can be adjusted after acceptance.

Step 6: Add a co-chairperson (optional) and at least 3 speakers in the correct order. Use the “Add” button to include contributors.

Step 7: Enter the contact details for each contributor and click “Save” at the bottom of the page.

Step 8: Each new contributor is listed as a speaker by default. To change a role to co-chair, click the designated icon. You must include at least 3 and no more than 5 speakers. If a chairperson or co-chairperson is also a speaker, list them twice with the appropriate role.

Step 9: Select a topic from the list. Click “Expand All” to view all options. You may optionally select a second topic. Click “Save” to continue.

Step 10: Enter the symposium title and abstract text. The abstract must include the proposed presentation titles for all speakers. Click “Save and Preview”.

Step 11: Preview your submission. If needed, go back and make changes. Click “Continue to Submission” once everything is complete and accurate.

Step 12: Confirm all abstract conditions and declare any conflicts of interest. Click “Yes, Submit Abstract” to finalize.

Step 13: Your submission will appear in the “List of Abstracts” under the “Abstracts” tab.

Green = Complete submission
Red = Incomplete submission

You can withdraw or complete submissions anytime before the deadline.

Submit your symposium online

Poster & Oral Presentation Submission

Required information:

Abstract Title (max. 250 characters)
Main Author Details (submitter is automatically the main author)
Co-Authors (optional): Up to 20
Topics: Select one mandatory and one optional topic
Abstract Structure: Objective | Methods | Results | Discussion
Each section max. 150 words; total max. 600 words

Please consider the following guidelines:

Middle name or initials should be entered in the First Name field.
Do not enter names in all capital or all lowercase letters.
Do not enter abstract titles in all capital or all lowercase letters.
The listing of multiple affiliations/institutions for a single author is not possible. Please choose the current main affiliation/institutions.
Figures and graphics will not be accepted.
All characters < and > must be enclosed by blanks e.g. p < 0.005 not p<0.005
Abstracts must be new and must not have been previously presented.
The person making the submission is wholly responsible for the accuracy of the information. The information will be published as submitted. Please use your university address, not your personal one.

Additional requirements:

Conflict of Interest Declaration
AI Processing Consent (agreement to AI-assisted review) must be accepted
General Conditions & Privacy Policy must be accepted

Steps to complete an abstract submission

Submit your abstract online